Workflow Automation Software

Millennia Group Blog

Millennia Announces Acquistion Agreement with IMKORE

We are excited to announce that Millennia Group has entered into an acquisition agreement with imkore, LLC, a newly formed, but not startup, company specializing in the delivery of essential technology, managed services and an advisory platform focused on the commercial real estate and financial services industries.

imkore was launched in January 2023 following the successful execution of acquisition agreements with Millennia Group and JDR Consulting, as well as a merger with Infinity Tribe. On its debut, imkore has established itself as the go-to partner needed to actualize the operational excellence ambitions of its customers currently comprised of 95 of the world’s most revered commercial real estate and financial services companies.

Armed with a global contingent of 55 employees, imkore is led by a team of highly accomplished, veteran entrepreneurs and renowned industry experts recognized for having built many of the predominant technology and managed services platforms that continue to power the commercial real estate and financial services industries to this day.

“imkore is dedicated to delivering a cohesive array of practical, mission-critical technology and managed services solutions that tackle the critical, day-to-day operating challenges faced by our customers,” stated Glenn Murray, Founder & CEO. “In line with this commitment, we will be issuing a series of announcements in the days and weeks to come regarding the release of game-changing innovations that will revolutionize the industry.” https://imkore.com/announcements

We at Millennia Group look forward to the opportunities that lie ahead to bring your organization practical solutions that solve real operational problems using our expanded resources and the latest technologies. We will continue to expand on the FileStar workflow and critical document archive platform and our already industry leading document repository consolidation and organization services.

Sincerely,

Michael Cipriano

President and Co-Founder Millennia Group

Millennia News – spring/summer 2020

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Achieve your 2020 vision of a more efficient organization

Now that the new year has started, here are some brief ideas that will make your vision of a more efficient organization come true:

1.  Workflows that will change your life

2.  Make FileStar your Final Step of the Process

3.  Tips and videos of powerful features in FileStar 

Workflows that will change your life:

Accounts Payable Approval Process:

Yes, we get it, there are still plenty of companies that route invoices around manually for entry and approval.  Maybe the invoices are routed via a manila folder or maybe via email.  Either way, life could be much easier if you used the accounts payable workflow in FileStar.  It’s a simple process that allows you to capture the invoice image, invoice data and route it all for approval.  FileStar can integrate with accounting systems, you can push the account, job and amounts in and pull vendors, clients and confirmation back.  And since FileStar is web based, your approvers don’t need to be in the office.  In fact, they can approve on their mobile devices too.

Claim Review Process:

Capture insurance claims via scanning, email or fax and route them through your review and approval process.  FileStar’s workflow not only routes the claim documentation through the process, it provides one click access to any related document in your system for the claimant.  Simple, efficient and effective.  Track the progress of any claim in the status dashboard and run reports on departmental or even processor efficiency.

Final Step of the process – “Upload to FileStar”:

Document Management is more than just an application, it’s a process too.  Millennia Group can help you design, document and implement simple processes and procedures that make it easy for users to funnel documents into FileStar.  Then the control features of FIleStar kick in and ensure that documents are quickly and efficiently tagged so they are easy to find later.

That funnel process is flexible and includes powerful workflows designed to capture documents throughout a process and deposit the documents into FileStar at completion.  It also includes user friendly features like allowing users to email documents directly into FileStar, drag and drop files or set up digital copiers to scan to FileStar.

Processes that are easy to understand are successful, which means your investment in your document management solution will be more valuable.  Establish the habit by just adding at the end of your procedure documents – “Upload the final version to FileStar”.

Tips and videos for some powerful features in FileStar:

Document Control for new documents – FileStar was built from day one to provide an intuitive process to ensure all inbound documents follow a consistent and organizationally approved naming convention and storage hierarchy.  Minimum required tagging is automated as much as possible and users have flexibility to add additional information as needed to help locate documents later.  It doesn’t matter if documents are added to FileStar via email, upload, workflow or scan to FileStar, all new documents follow an intuitive tagging process with user friendly shortcuts and data integrity checks.  Watch video

Alerts for new documents added by co-workers – There is a built-in feature of FileStar called Subscriptions.  Each user can configure their own notifications to help them stay on top of new, edited or replaced documents and limit the notices by project, company, client, etc.  An email comes once a day with links to all documents meeting the notification settings.  Just click on your user name and click Subscriptions to configure your notifications.  Project work becomes much easier with subscription notices.  Watch video

Merge PDFs – Sometimes it’s just easier to deliver a single PDF to a vendor, a partner, a prospect and FileStar’s merge function helps do that.  Select any number of files and you can download the files to a merged pdf.  The process adds a bookmark to the first page of every file merged in.  So go ahead and select the lease and all the amendments and create a single PDF to deliver to the tenant.  Simple.  Watch video

We will continue to bring you more ways in which FileStar can help keep your day simple.  If you would like to learn more about any of these features, please contact us.

More News:

High Volume Scanning:

It may be time to finally clear out that file room or all those file cabinets.  Locked away in that paper is important company knowledge and opportunity.  You can also re-purpose that old file room space into something more productive.  If your company is sitting on a pile of boxes or has racks or cabinets full of paper, contact us, we can help with the conversion to the digital world.

Don’t forget HR:

Over the years, Millennia Group has converted the legacy paper employee files for thousands of employees.  2019 is no exception with two more HR projects.  If you haven’t already converted the legacy employee files, we are happy to talk about the reasons why you should and the ROI.

Multi-Function Devices:

No longer is a printer just a printer or a copier just a copier.  HP, Xerox, Canon and others now produce multi-function devices that do all those tasks extremely well.  And with new security threats targeting these devices, its important to select equipment and vendors that have the necessary protections in place.  Once you have that ironed out, you can use that device to scan to FileStar or print a document or just make copies.  We would be happy to introduce you to the companies that impress us the most.

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Copyright © 2020 Millennia Group, LLC, All rights reserved.

Shellshock and Poodle Updates

Shellshock

No Millennia Group servers, network appliances, or network connected devices were ever affected by the recently disclosed “Shellshock” bug (CVE-2014-6271). Shellshock affects an open-source scripting language known as Bash that is widely used in many operating systems (Linux, Mac, Unix) and network devices (firewalls, routers). No Millennia devices or equipment currently run or have ever run any version of Bash and are entirely unaffected. For more detailed information about how Shellshock works, see fedoramagazine.org.

POODLE (SSL v3 vulnerability)

Google recently discovered and disclosed “POODLE” (CVE-2014-3566), a vulnerability in an older version of the SSL protocol (SSL 3.0) that could allow secure connections to be decrypted by an attacker. Millennia Group has taken steps to protect its customers from exploitation of this vulnerability by disabling any usage of SSL 3.0 on any of our servers. A more modern and secure protocol (TLS) has always been available and utilized for secure connections to Millennia Group websites, and Millennia Group will continue to support the best available protocols for secure connections to its websites and servers. For more information about POODLE, see googleonlinesecurity.blogspot.com.au.

If you have questions or concerns, please give contact us and we’ll provide any information you may need

Fall 2014 Newsletter

Newsletter Summary

Tidbits from Millennia Group

Tidbits

Release of FileStar 4.5, Employee Profiles, 18 years in business and Security Updates. Read More…

News You Can Use from Millennia Group

News You Can Use

For our Fall newsletter, we thought that it might be helpful to provide a quick link to all of our blog entries for 2014. Read More…

FileStar Refresher from Millennia Group

FileStar Refresher

Believe it or not, FileStar is actually ten years old. It has come a long way since the first client used it to host all of the real estate documents for 300+ Kmart stores that were deemed excess property. Here is a summary of the many great features of FileStar in its current form. Read More…

CollectDocs Update from Millennia Group

CollectDocs Update

CollectDocs is our amazing online checklist application but with file attachment and automation to make it a powerful, 21st century tool. Read More…

Tidbits

  1. Release of FileStar 4.5 — The release of our new version of FileStar is delayed to January 1, 2015, but we think the extra time in development is going to be worth it for our customers. The process requires significant customer input, because we are building FileStar to meet the needs of our customers, not Millennia Group. The input we have received has included some needed improvements to existing features and some great new features. We have listened, strategized, laughed (no, this release of FileStar will not play different types of background music depending on what type of documents you are viewing like different levels in the parking garage) and even scratched our heads. In the end we believe we will have used the input wisely for this release and we will continue to provide additional releases with more input and customer experiences incorporated. Thank you for your patience.
  2. Employee Profiles —
    1. Dave Wolf – Dave has been with Millennia Group as one of our amazing developers since 2002. Dave provides an endless amount of creative energy and vision to our application development. He is meticulous with data structure and planning for all of our client projects. Outside of Millennia Group Dave is a huge basketball fan, an up and coming golfer and a fitness nut.
    2. Evelyn Gallegos – Evelyn is a perfectionist in our scanning services area. She leads the scan operators who work miracles to turn millions of pages of paper into readable digital documents. Evelyn has been a valued Millennia employee since 2003. Evelyn has two beautiful children and enjoys spending time with her family.
  3. 18 Years in Business — September, 2014 marked the beginning of our 19th year in business. We are grateful to our valued employees, suppliers, partners and of course our customers, many of whom we have been providing services and solutions to for over 10 years. Thank you and we look forward to many more years of helping you work smarter.
  4. Security Updates

    Shellshock

    No Millennia Group servers, network appliances, or network connected devices were ever affected by the recently disclosed “Shellshock” bug (CVE-2014-6271). Shellshock affects an open-source scripting language known as Bash that is widely used in many operating systems (Linux, Mac, Unix) and network devices (firewalls, routers). No Millennia devices or equipment currently run or have ever run any version of Bash and are entirely unaffected. For more detailed information about how Shellshock works, see fedoramagazine.org.

    POODLE (SSL v3 vulnerability)

    Google recently discovered and disclosed “POODLE” (CVE-2014-3566), a vulnerability in an older version of the SSL protocol (SSL 3.0) that could allow secure connections to be decrypted by an attacker. Millennia Group has taken steps to protect its customers from exploitation of this vulnerability by disabling any usage of SSL 3.0 on any of our servers. A more modern and secure protocol (TLS) has always been available and utilized for secure connections to Millennia Group websites, and Millennia Group will continue to support the best available protocols for secure connections to its websites and servers. For more information about POODLE, see googleonlinesecurity.blogspot.com.au.

News You can Use

For our Fall newsletter, we thought that it might be helpful to provide a quick link to all of our blog entries for 2014. We hope that you can use some of the content to spur conversations or new ideas in your company. In some cases the title gives a clear indication of the topic. Where it didn’t, we have provided some insight.

FileStar Refresher

FileStar

 

Believe it or not, FileStar is actually ten years old. It has come a long way since the first client used it to host all of the real estate documents for 300+ Kmart stores that were deemed excess property. Here is a summary of the many great features of FileStar in its current form. It should be noted that all of these features will be in the new version along with many other improvements.

  • A highly configurable workflow module with user queues, notifications and reporting
  • Automated notification system when documents are added or updated
  • Add documents via email directly to FileStar
  • Scan directly to FileStar with our new scan interface
  • Upload a batch of files all at once and tag the files in a batch
  • Export groups of documents to a zip file or merge a group of PDF’s into single PDF
  • Save search results to your custom folders on your home page
  • Convert all uploaded PDFs to PDF’s with searchable text
  • Full text search on all PDF’s and Microsoft file types
  • Integration with other applications
  • Single Sign-on (coming in November)
  • Thumbnail view of image files
  • Custom reports for compliance and tracking
  • Document Retention features including queues for documents ready for destruction

If you are not aware of these features or if your version doesn’t have these features, please give us a call, we would be happy to provide training or schedule a version upgrade.

CollectDocs Update

CollectDocs

CollectDocs is our amazing online checklist application but with file attachment and automation to make it a powerful, 21st century tool.

Here is a short list of new features and a link to the latest newsletter. Check out all of the old newsletters for some fantastic Use Cases that can provide immediate bang for the buck.

  • Provide a user with access to only selected sections of a checklist
  • Due Dates for the checklist and for any item in a checklist
  • Filters within a checklist to highlight important information
  • Global and checklist level reports to highlight incomplete items, the responsible person for missing items and many other critical issues.

We will continue to add new features. Give it a try and let us know what you think – www.collectdocs.com. It is free for 30 days.

Winter (Almost Spring) 2015

Newsletter Summary

Tidbits from Millennia Group

Tidbits

Employee Highlights, Realcomm 2015, Successful projects in 2014. Read More…

Why Does Millennia Group Exist? | Millennia Group

Why Does Millennia Group Exist?

Ultimately what does document imaging and workflow do for a company? We believe that document imaging and workflow help our customers make better decisions. Read More…

News You Can Use from Millennia Group

News You Can Use

Over the past decade, Millennia Group has been involved in many large real estate developments around the country. We support the developer’s construction loan funding process. Read More…

Tidbits

  1. Employee Highlights —
    1. Arthur Adams – Arthur joined Millennia Group in December of 2004, over 11 years ago. Arthur is a programmer and data management wizard. For our customers with complex data relationships or voluminous data, Arthur knows how to get it all to work together and deliver the reports or data exports that are needed. When he is not at Millennia Group, Arthur is a busy father of two and avid hiker, camper and dog lover.
    2. Rene Rodriguez – Rene has been with Millennia Group for 10 years, having started his career here in February, 2005. Rene has managed some of our largest and most complex scanning projects involving millions of pages. Whether or not it is thousands of rolls of construction drawings or hundreds of thousands of investor files, Rene makes sure that every piece of paper, every folder, every box and every data point is captured, tracked and accurate. In his spare time, Rene enjoys his two young children and competitive soccer.
    3. Millennia is Excited to Exhibit at Realcomm 2015 — Millennia will be showcasing the latest version of FileStar at RealComm 2015, the commercial real estate technology show, in San Antonio, Texas June 9th and 10th. We will be highlighting the new user interface of FileStar Version 4.5 along with the more powerful and flexible workflow module. Please stop by the booth to say hello.
    4. Millennia is proud to have partnered with our clients in 2014 to successfully achieve:
      1. Migrating and re-organizing 275 gigabytes of company spreadsheets, document files, pictures and scanned documents from a shared drive to FileStar where it is now more accessible and organized for our customer’s users
      2. Delivery of monthly construction loan documentation via FileStar for cumulative loan draws exceeding $1 billion dollars
      3. The capture of critical data for over 100,000 commercial real estate investor transfers and the creation of a searchable archive of the digital documents
      4. Over 42,000 employee benefit requests reviewed, approved and processed in our FileStar workflow module without generating a single piece of paper
      5. A move into new space with a small fraction of their previous file cabinet space by providing a comprehensive plan and document conversion services for HR and financial records

Why Does Millennia Group Exist?

Ultimately what does document imaging and workflow do for a company? We believe that document imaging and workflow help our customers make better decisions. Documents are referenced because someone has a question or needs to make a decision. If the documents are not accessible or difficult to access, then decisions are slowed or possibly based on incomplete information.

There is no doubt that document imaging creates efficiencies like cutting down on duplicate paper copies of documents, reduced shipping costs and less file cabinets or office space. Document imaging also satisfies compliance requirements for disaster recovery and information access monitoring. Workflow is great at improving the effectiveness of a process by eliminating missed tasks or the slow response to a request.

The improved efficiency and effectiveness are really just helping people to make better decisions. A well organized, easily accessible and trusted digital archive of documents is beneficial to many different areas of a company.

For instance, a digital archive of contracts allows an accountant to quickly decide if the reporting of revenue is correct before confirming that for the CFO or a customer. The paper version of those contracts may be in a separate building or there may be missing files that slow down the decision making process.

A digital workflow process will ensure that the right documents get to the right people in a timely manner. Workflow tools will send notices if a step is taking too long or if a step is missing information. These features and protections result in better, timelier decisions on tasks like budget approval, contract administration, transaction approval and many others.

Document imaging and workflow have many benefits, but ultimately all of those benefits help companies to make better decisions. Better may be faster, better may be fully verified and better may be that all steps are completed, but it’s all better and we hope that will help our clients.

News You can Use

The #1 rule in Document Scanning

Over the past decade, Millennia Group has been involved in many large real estate developments around the country. We support the developer’s construction loan funding process. The simple explanation is that we help gather, organize and submit a digital copy of all the documentation that the bank requires before funding each construction loan draw request. These requests typically occur monthly.

The actual process is far more complicated and in fact is a marriage of documentation and data. This process happens to be one of the best examples of how document scanning married with data creates an incredibly powerful tool. In fact this should be the number one rule in document scanning.

In the construction loan funding example, the power comes from matching each scanned invoice to the correct construction budget line item. Being able to see the budget for each draw request and then immediately drill down to the supporting invoices is very powerful.

Other common examples of this marriage of data and documents include; lease documents tied to the building and tenant list, vendor contracts tied to the vendor list, employee files tied to the employee list and engineering drawings tied to the project list. When the documents are tied to the source list, searches are enhanced by the availability of additional data in the list and documents don’t get lost due to spelling errors or naming issues.

If you include the tenant name, square footage and lease end date in a tenant list, that information becomes searchable. When lease documents are searchable by the tenant list, the search can find all documents for tenants with greater than 5,000 square feet or leases for all tenants expiring in the next 90 days. Having this marriage also allows you to look for exceptions. Do you have documents for every employee in the list? Very powerful.

We always recommend that a scanning project include a marriage of documents and data and all document imaging systems should maintain this data relationship at all times. The data relationship also ensures that new documents added to the system match known data. As an example, you cannot add a vendor contract for a name that is not in the approved vendor list. Either the list is out of date or the vendor name in the contract doesn’t match the name in your source system. This data matching relationship will help keep your documents organized and a trusted system of record.

This article was adapted from the Millennia Group Blog Post of February 2014

Fall 2015 Newsletter

Newsletter Summary

Tidbits from Millennia Group

The Latest Morsels

Millennia at Realcomm, FileStar 4.5 has been released, we’ve hired a new employee, and have a new website. Read More…

News You Can Use from Millennia Group

Disruptive Technology News

Learn about apps that really do help when it comes to finding directions, parking, public transportation, and airline flight status. Read More…

Enterprise-Wide or Best of Breed Software

Enterprise-Wide or Best of Breed?

There are clear benefits to using enterprise-wide software but there are some downsides too. Read More…

The Latest Morsels

Millennia at Realcomm

Millennia Group participated in Realcomm 2015, a tradeshow dedicated to the advancement of technology in the commercial real estate industry. This marks the 17th year in a row for our participation and we are grateful to Jim Young and the entire Realcomm team for creating such a great venue for collaboration and advancement. If your company is in the commercial real estate industry, you should check out Realcomm.com to find the next event where you can connect with peers on technology issues.

FileStar 4.5 Released

Several existing customers as well as some new customers are experiencing the great new features in the latest release of FileStar, our document imaging and workflow application. Version 4.5 of FileStar allows documents to be added via digital copier, scan to web, email in and drag and drop. This new version also rolls out our expanded and battle tested workflow module that can be customized to meet your specific process requirements.

New Hire

Millennia Group welcomes Elena LiCavoli to our programming and development team. Elena graduated from DeVry University with a degree in Computer Science with an emphasis on security and eDiscovery. We are excited to have Elena’s energetic personality and interest in data security on our team.

New Website

On our new website, we’ve streamlined access to information that we hope you can use like our blog posts (document management; checklists as a business tool) and case studies. We’ve also updated the content to match the growth of our capabilities over the past 19 years. If you find something that you would like to learn more about, this new site will allow you to quickly reach out to us. Thank you.

Disruptive Technology News

Millennia Group’s offices are located about 20 miles west of Chicago, a metropolitan area blessed with mass transit in the form of trains, buses, subways and of course highways. There are also two airports to help get people to other parts of the country and the world. All of these options are great, but on any given day, using any of these transportation methods can be a frustrating and time consuming adventure. So to help you get around Chicago or any major metropolitan area for that matter, here are some apps that can really help. You will need to spend a little time getting them set up, but the payoff can be huge in terms of time and in many cases, money.

Driving Direction Apps

Use any of these apps and others like them to show you the way around traffic jams or just to see the shortest route to get to your meetings on time: Google Maps, Apple Maps and Waze.

Parking Apps

Before you get in the car to drive to your meeting make sure you get a good and inexpensive parking spot. Try out these two: SpotHero and ParkWhiz. Not sure how long the discounts will last, but you can usually get a good deal on parking.

Train & Bus Apps

If you are taking the train, bus or subway, these apps will track your train to let you know if it is on time or when the next train or bus will come to your stop. Try out either of these or look up your local rail or bus system for other options: OnTime and GoPass.

Airline Apps

Travel by plane is probably the most complicated and at times unpredictable form of transportation. Any tool that is available to smooth out the bumps and eliminate some of the nightmares, is well worth getting and using. All airlines and most travel sites have their own app to help alert you to issues like a late or cancelled flight. Download the app, turn your notifications on and hope for the best.

Happy travels.

Enterprise-Wide or Best of Breed?

The concept of using a single, enterprise-wide application that is part accounting system, part production system, part customer relationship management, part document management and part reporting system is very enticing. This type of enterprise-wide application would seem to provide improved data visibility, tracking and planning. In addition, system upgrades would be streamlined and user training might be easier. There may be many benefits to such an approach. But there are some downsides too.

If the system goes down, will that bring all departments to a halt? Once your company is fully invested in the application, the vendor probably has a pretty good sense that migrating to a new application is out of the question – and hence customer negotiating power is limited. And of course there is the question of a one size fits all approach, it rarely provides the optimal result in all functional areas.

So how should a company decide which approach is the right one for it? According to Dan Feely, Founder and Managing Director of Transforming Solutions, Inc. (TSI), “The company needs to do a thorough evaluation of its needs and then look at alternative approaches including a variety of enterprise wide solutions as well as best of breed applications.” Many companies will use a consultant, such as TSI to perform this type of evaluation.

When looking at enterprise wide applications, it is very important to find applications that have been successfully implemented in a similar industry and across similar functional areas. In evaluating best of breed applications, the two most important criteria would be integration capabilities and specific expertise within the functional area. It is that expertise that needs to be weighed in comparing the two approaches because the added complexities of managing multiple applications needs to be out-weighed.

The general direction of most of our clients has been to use best of breed, but to minimize the number of separate applications in use.

Contact us to learn more about document scanning and workflow automation

Millennia Press Release

Millennia Group’s FileStar Hits Major Milestone

FOR IMMEDIATE RELEASE:

Millennia Group’s FileStar Hits Major Milestone

Millennia Group’s flagship document imaging, workflow and management solution is rapidly gaining users in the commercial real estate industry.

Elmhurst, Illinois, January 25, 2016

 FileStar

Millennia Group, LLC is excited to announce that FileStar, Millennia’s flagship workflow, imaging and document management solution surpassed the annual mark of 1 million documents viewed in 2015. With the recent release of FileStar 4.5, the company has set its sights on 5 million documents viewed each year.

Millennia launched FileStar in 2003 as an online document hosting solution to help Kmart sell 300+ stores nationwide.

According to Scott Bublitz, co-founder of Millennia Group, “Investors all across the country were interested in buying the old Kmart stores. We helped Kmart convert massive amounts of paper files into searchable, digital FileStar content, so Kmart was easily able to share documents with these investors. FileStar proved to be a great tool, because it was fast, low-cost and easy to use.”

Today, FileStar is used by some of the top commercial real estate and claims management firms in the U.S. for organized digital document archiving, retrieval and most of all – for business process improvement via the workflow module.

“In our opinion, ‘documents viewed’ translates into ‘better decisions made,’ because FileStar helps ensure the documents our clients need are right where they expect them to be, when they need them,” says Bublitz. “With the introduction of FileStar’s user-friendly workflow module, clients are now also able to make decisions and transact business more efficiently, so they can be more profitable.”

 

About Millennia Group:

Millennia Group, LLC provides custom document imaging, workflow and management solutions to the commercial real estate, insurance and telecommunications industries.  Since 1996 Millennia Group has helped clients transform disparate print and digital content into universally recognized digital documents.  With its FileStar workflow automation and document management solution, the company also enables clients to organize, view and share digital documents quickly and easily.

Contact:

Michael Cipriano
Millennia Group, LLC
477 W. Wrightwood Avenue
Elmhurst, IL 60126
(630) 279-0577 x122
mcipriano@mgdocs.com
www.mgdocs.com

Source: Millennia Group, LLC

FileStar

Millennia Press Release

Vendor Teamwork Critical in Transformational Real Estate Deals

FOR IMMEDIATE RELEASE:

Over the past few years, the commercial real estate market has witnessed many large, transformational deals. For three recent deals, a specialized team of vendors – Tribe Consulting Group, Infinity Technology Consulting Group and Millennia Group – teamed up to help their clients successfully transition operations and access critical documentation.

Elmhurst, Illinois, September 14, 2016
FileStar

 

Tribe Consulting Group, Infinity Technology Consulting Group and Millennia Group are excited to announce they have successfully implemented FileStar, Millennia Group’s flagship workflow, imaging and document management solution to support three major commercial real estate deals. In each case, FileStar was implemented post transaction – so it was crucial the team provide fast, logical solutions to maintain constant client productivity.

It takes a considerable amount of coordination and knowledge to move documents from different companies and systems into a new application. Working with Millennia Group, Tribe Consulting Group and Infinity Technology Consulting Group established the technology backbone necessary to implement FileStar. The three vendors then migrated client documents into the system for easy access.

According to Scott Bublitz, co-founder of Millennia Group, “Commercial real estate firms often use a central, digital repository for critical real estate documents like leases, closing documents, invoices and property reports. FileStar provides a secure, cloud-based repository, so property managers and executives can quickly access and route documents for review and approval.”

Clayton Johnson, President of Tribe Consulting Group adds, “It’s not only the ease of use that makes FileStar so valuable, it’s Millennia Group’s commercial real estate knowledge and experience that helps ensure client information is accurately implemented and configured.”

As a result of the vendors’ teamwork:
 
  • Rouse Properties was able to quickly migrate its critical property and tenant documentation when it split off from another large retail REIT
  • Centennial Real Estate Management was able to normalize and migrate all of its real estate documentation collected from a series of acquisitions that helped the company more than double in size
  • When a new REIT was formed with properties spun out of a major retailer, the critical real estate documents were quickly captured, organized and transitioned, allowing operations to function immediately.

Jeremy Lefebvre, CEO at Infinity Technology Consulting Group, believes the strong vendor partnership was key to the success of each project. He says, “Together, we were able to effectively manage the migration, implementation and training, so users could perform their jobs at a high level right from day one.”

About Tribe Consulting Group:

Tribe is a Management Consulting firm that provides experienced IT and business talent to solve complex business issues for its clients worldwide. Tribe primarily services the Real Estate and Private Equity / Investment industries but also provides guidance and services to high growth startup businesses.  The company was founded in 2006 by Clayton Johnson and is headquartered in Austin, Texas.

About Infinity Technology Consulting Group:

Infinity Technology Consulting Group Inc. uses the latest developments in IT management tools and technologies, in order to provide the very best end-user experience of internet services, all while ensuring measurable cost reduction to clients’ IT departments. ITCGI has developed a migration methodology that combines the flexibility and scalability of the public Clouds with the control available in managed hosting, so that every client’s IT department can be used to full potential.

About Millennia Group:

Millennia Group, LLC provides custom document imaging, workflow and management solutions to the commercial real estate, insurance and telecommunications industries. Since 1996, Millennia Group has helped clients transform disparate print and digital content into powerful repositories of organized and trusted information. With its FileStar workflow automation and document management solution, the company also enables clients to view, approve, route and share digital documents quickly and easily.

Contacts:

Clayton Johnson
Tribe Consulting Group, LLC
Austin, TX 78738
(512) 608-9752
cjohnson@tribecg.com
www.tribecg.comJeremy Lefebvre
Infinity Technology Consulting Group
Ontario, Canada L1H 8J4
647-847-5220
jeremy.lefebvre@infinitytechnology.ca
http://www.infinitytechnology.caMichael Cipriano
Millennia Group, LLC
Elmhurst, IL 60126
(630) 279-0577 x122
mcipriano@mgdocs.com
www.mgdocs.comSource: Millennia Group, LLC

FileStar

Summer 2017 Newsletter

Newsletter Summary

20th Year Anniversary

News from Millennia Group

We celebrated our 20th year in business. Read More…

Tidbits from Millennia Group

Tidbits

We’ve hired a new employee, welcomed new customers, seen great success with FileStar workflow, and added many exciting new features to FileStar 4.5. Read More…

20th Year Anniversary

It has been far too long since we sent out our last newsletter, and many great “newsworthy” items have occurred since.  We also have some exciting plans in the works that we’d like to share with you.

 

But first, a brief look back to 2016 when we celebrated our 20th year in business.  Millennia Group was founded in 1996 as a document scanning service bureau, helping our clients convert from a paper-based operation to a digital one.  We grew that business from scratch to an operation that delivered over 10 million scanned pages a year.

 

In 2004, we began to lead our clients into the new age by providing a cloud-based document storage and retrieval application.  This application – once simply called “the Millennia system” – became FileStar, and boy has it grown up.  With over 6,000 users, it is a critical tool in the daily operations of our clients, including several Fortune 1000 companies.

 

So as we look back over the past 20 years, we want to say thank you to our wonderful customers, partners, vendors, employees and families. Though our industry and many customer requirements have changed, we remain focused on delivering organization and efficiency.  We look forward to serving your needs and making it easier to run your business for many more years.  Whether you need to convert paper to digital, or implement workflow and document management, we’re here to help.

All in all, we have been very busy since our last newsletter and we have to say it has been very exciting.  Thank you, again. We look forward too many more years of partnership.

Tidbits

New Hire

Kyle Hanley joined Millennia Group in 2016 as a programmer. Kyle graduated from Bradley University with a degree in Computer Science.  He has a passion for programming and graphic design, and enjoys playing competitive ultimate frisbee in his free time.

New Customers

We have welcomed new customers in the commercial real estate, manufacturing, non-profit and claims management industries.  By meeting the needs of these users, we have developed new ideas and features that have benefited all of our customers.  Our goal is to remain tightly focused on a few industries where we can provide targeted solutions that create exceptional value for our clients.

Benefits of Workflow

Since we implemented workflow in FileStar three years ago, over 2 million tasks have taken place in the cloud that would have otherwise involved paper, phone calls and a trip to the file cabinet.  Workflow has proven to be a valuable benefit to our clients, helping them save time and money.

New FileStar Features

Over the past 12 months our team has rolled out an amazing number of great new FileStar features.  We have added an API, single sign on, improved workflow, war room capabilities and email integration.  There are many other new features that aren’t quite as flashy, but are great additions to our platform, nonetheless.

While we were adding all the new features to FileStar, our team also managed to upgrade 75% of our customers to the newest version.  The remaining 25% should be upgraded soon and we WILL continue our successful track record of zero client downtime.

As we have gone through these conversions, it has reminded us of the tremendous variety of features that are built into FileStar.  We would be happy to show you the latest features, including some that are currently being developed, like integration with Office 365, digital signatures and records management.

Contact us to learn more about document scanning and workflow automation

Millennia News Release

Real Estate Conference Interview with Co-Founder

FOR IMMEDIATE RELEASE:

Michael Cipriano is interviewed at the Realcomm Techology Show for commercial real estate companies. He answers questions about the future of FileStar, new FileStar features and comparing FileStar and SharePoint.

Elmhurst, Illinois, August 14, 2018
 FileStar

 

Contacts:

Michael Cipriano
Millennia Group, LLC
Elmhurst, IL 60126
(630) 279-0577 x122
mcipriano@mgdocs.com
Source: Millennia Group, LLC
FileStar