Employee & Benefits Files: Workflow, Digital Archive & Document Scanning
For many companies, scanning paper personnel files to PDF or TIFF can seem overwhelming. With so many documents and so many different filing structures, it can be hard to know where to begin.
Start by contacting us. We’ve scanned hundreds of thousands of employee files accurately and cost effectively, and we can guide you through each essential step.
Once your important employee documents are scanned and imported into your Human Resources Information System (HRIS) or uploaded to FileStar, our document management system, you will gain faster access to active and terminated employee data. You can provide convenient digital security, offering audit-only access to I-9s and other document categories. Further, you will automatically create important disaster recovery files. In today’s business world, you need files that are accessible all the time. Let us show you how easy it is to convert to digital.
Customized Backfile Document Scanning Services
Scanning and indexing paper-based employee files is a detail-oriented process. You may not have the required staffing to undertake a major backfile conversion of confidential documents, and it can be costly to invest in a complicated document imaging system. We provide all the required people, hardware and software for a cost-effective conversion process.
We can scan all of your paper personnel and HR files, including:
- W-4s
- I-9s
- Applications
- References
- Resumes
- Background checks
- Benefits enrollment forms
- Compensation documentation
- Reviews
- EEOC documents
- Short-term disability approvals
- Change of address forms
HR Document Scanning Options
- Onsite Scanning: we can place our document scanning specialists on-site at your facility to scan and index the documents, which will later be released to your HRIS or to FileStar
- Offsite Scanning: we can provide scanning and indexing services at our secure Chicago area service bureau
Quality & Client Satisfaction on Every Job
We ensure quality throughout the document scanning process and maintain the highest level of accuracy from prepping to scanning to indexing. In addition, we maintain compliance with HIPAA and other governing policies for PII.
We use state-of-the-art document scanning equipment to guarantee excellent accuracy for every document image. We also make it a priority to learn your business processes, so that we can provide you the best service options for the backfile conversion and ensure a better day-forward imaging process. This thoughtful, step-by-step planning enables us to develop the most cost-effective document scanning program to meet your needs.
Contact us for more information on personnel file and HR document scanning and hosting