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Millennia Group News

We Simplified Document Management - Winter 2020

Thursday, January 30, 2020



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Achieve your 2020 vision of a more efficient organization

 

Now that the new year has started, here are some brief ideas that will make your vision of a more efficient organization can come true:

1.  Workflows that will change your life

2.  Make FileStar your Final Step of the Process

3.  Tips and videos of powerful features in FileStar 


Workflows that will change your life:

Accounts Payable Approval Process:

Yes, we get it, there are still plenty of companies that route invoices around manually for entry and approval.  Maybe the invoices are routed via a manila folder or maybe via email.  Either way, life could be much easier if you used the accounts payable workflow in FileStar.  It’s a simple process that allows you to capture the invoice image, invoice data and route it all for approval.  FileStar can integrate with accounting systems, you can push the account, job and amounts in and pull vendors, clients and confirmation back.  And since FileStar is web based, your approvers don’t need to be in the office.  In fact, they can approve on their mobile devices too.

Claim Review Process:

Capture insurance claims via scanning, email or fax and route them through your review and approval process.  FileStar’s workflow not only routes the claim documentation through the process, it provides one click access to any related document in your system for the claimant.  Simple, efficient and effective.  Track the progress of any claim in the status dashboard and run reports on departmental or even processor efficiency.  


Final Step of the process - "Upload to FileStar":

Document Management is more than just an application, it’s a process too.  Millennia Group can help you design, document and implement simple processes and procedures that make it easy for users to funnel documents into FileStar.  Then the control features of FIleStar kick in and ensure that documents are quickly and efficiently tagged so they are easy to find later. 

That funnel process is flexible and includes powerful workflows designed to capture documents throughout a process and deposit the documents into FileStar at completion.  It also includes user friendly features like allowing users to email documents directly into FileStar, drag and drop files or set up digital copiers to scan to FileStar. 

Processes that are easy to understand are successful, which means your investment in your document management solution will be more valuable.  Establish the habit by just adding at the end of your procedure documents – “Upload the final version to FileStar”.


Tips and videos for some powerful features in FileStar:

Document Control for new documents - FileStar was built from day one to provide an intuitive process to ensure all inbound documents follow a consistent and organizationally approved naming convention and storage hierarchy.  Minimum required tagging is automated as much as possible and users have flexibility to add additional information as needed to help locate documents later.  It doesn’t matter if documents are added to FileStar via email, upload, workflow or scan to FileStar, all new documents follow an intuitive tagging process with user friendly shortcuts and data integrity checks.  Watch video

Alerts for new documents added by co-workers There is a built-in feature of FileStar called Subscriptions.  Each user can configure their own notifications to help them stay on top of new, edited or replaced documents and limit the notices by project, company, client, etc.  An email comes once a day with links to all documents meeting the notification settings.  Just click on your user name and click Subscriptions to configure your notifications.  Project work becomes much easier with subscription notices.  Watch video

Merge PDFs Sometimes it’s just easier to deliver a single PDF to a vendor, a partner, a prospect and FileStar’s merge function helps do that.  Select any number of files and you can download the files to a merged pdf.  The process adds a bookmark to the first page of every file merged in.  So go ahead and select the lease and all the amendments and create a single PDF to deliver to the tenant.  Simple.  Watch video

We will continue to bring you more ways in which FileStar can help keep your day simple.  If you would like to learn more about any of these features, please contact us.

More News:

High Volume Scanning:

It may be time to finally clear out that file room or all those file cabinets.  Locked away in that paper is important company knowledge and opportunity.  You can also re-purpose that old file room space into something more productive.  If your company is sitting on a pile of boxes or has racks or cabinets full of paper, contact us, we can help with the conversion to the digital world.

Don't forget HR:

Over the years, Millennia Group has converted the legacy paper employee files for thousands of employees.  2019 is no exception with two more HR projects.  If you haven't already converted the legacy employee files, we are happy to talk about the reasons why you should and the ROI.

Multi-Function Devices:


No longer is a printer just a printer or a copier just a copier.  HP, Xerox, Canon and others now produce multi-function devices that do all those tasks extremely well.  And with new security threats targeting these devices, its important to select equipment and vendors that have the necessary protections in place.  Once you have that ironed out, you can use that device to scan to FileStar or print a document or just make copies.  We would be happy to introduce you to the companies that impress us the most.

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Copyright © 2020 Millennia Group, LLC, All rights reserved.

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Summer 2019 Newsletter

Tuesday, June 25, 2019

Newsletter Summary

  

21st Anniversary Show and 1st Show:

We celebrated our 21st year of participating in the Realcomm trade show, a show dedicated to the advancement of technology in the commercial real estate industry and our 1st show at RealTech, also focused on technology in the commercial real estate industry. Read More...

Security Update:

Millennia Group worked very hard over the past year to obtain our SOC II, Type II report on our controls and procedures related to confidentiality and security.  We take security very seriously and this report, which we will maintain annually, is a testament to that.  In fact, we do internal quarterly security reviews of the same controls and procedures that are audited annually by a third party.  This quarterly review helps us keep on top of current issues and provides a strong security footprint for our clients.  


Tidbits:


We're still scanning after all these years.  Just when we thought all the paper was gone, 2019 has been a banner year for document scanning projects for Millennia Group.  That's fine with us. We are here to make document management easy and if we can help get your documents digitized and uploaded into FileStar, let's get started.  Read More...




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Millennia News Release

Thursday, June 14, 2018

Real Estate Conference Interview with Co-Founder

FOR IMMEDIATE RELEASE:

Michael Cipriano is interviewed at the Realcomm Techology Show for commercial real estate companies. He answers questions about the future of FileStar, new FileStar features and comparing FileStar and SharePoint.

Elmhurst, Illinois, August 14, 2018

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Summer 2017 Newsletter

Friday, May 12, 2017

Newsletter Summary

News from Millennia Group

20th Year Anniversary

We celebrated our 20th year in business. Read More...

Tidbits from Millennia Group

Tidbits

We've hired a new employee, welcomed new customers, seen great success with FileStar workflow, and added many exciting new features to FileStar 4.5. Read More...

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Millennia Press Release

Monday, September 19, 2016

Vendor Teamwork Critical in Transformational Real Estate Deals

FOR IMMEDIATE RELEASE:

Over the past few years, the commercial real estate market has witnessed many large, transformational deals. For three recent deals, a specialized team of vendors – Tribe Consulting Group, Infinity Technology Consulting Group and Millennia Group – teamed up to help their clients successfully transition operations and access critical documentation.

Elmhurst, Illinois, September 14, 2016

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Millennia Press Release

Thursday, February 11, 2016

Millennia Group's FileStar Hits Major Milestone

FOR IMMEDIATE RELEASE:

Millennia Group’s FileStar Hits Major Milestone

Millennia Group’s flagship document imaging, workflow and management solution is rapidly gaining users in the commercial real estate industry.

Elmhurst, Illinois, January 25, 2016

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Fall 2015 Newsletter

Friday, October 23, 2015

Newsletter Summary

Tidbits from Millennia Group

The Latest Morsels

Millennia at Realcomm, FileStar 4.5 has been released, we've hired a new employee, and have a new website. Read More...

News You Can Use from Millennia Group

Disruptive Technology News

Learn about apps that really do help when it comes to finding directions, parking, public transportation, and airline flight status. Read More...

Enterprise-Wide or Best of Breed Software

Enterprise-Wide or Best of Breed?

There are clear benefits to using enterprise-wide software but there are some downsides too. Read More...

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Winter (Almost Spring) 2015

Tuesday, January 20, 2015

Newsletter Summary

Tidbits from Millennia Group

Tidbits

Employee Highlights, Realcomm 2015, Successful projects in 2014. Read More...

Why Does Millennia Group Exist? | Millennia Group

Why Does Millennia Group Exist?

Ultimately what does document imaging and workflow do for a company? We believe that document imaging and workflow help our customers make better decisions. Read More...

News You Can Use from Millennia Group

News You Can Use

Over the past decade, Millennia Group has been involved in many large real estate developments around the country. We support the developer’s construction loan funding process. Read More...

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Fall 2014 Newsletter

Monday, October 20, 2014

Newsletter Summary

Tidbits from Millennia Group

Tidbits

Release of FileStar 4.5, Employee Profiles, 18 years in business and Security Updates. Read More...

News You Can Use from Millennia Group

News You Can Use

For our Fall newsletter, we thought that it might be helpful to provide a quick link to all of our blog entries for 2014. Read More...

FileStar Refresher from Millennia Group

FileStar Refresher

Believe it or not, FileStar is actually ten years old. It has come a long way since the first client used it to host all of the real estate documents for 300+ Kmart stores that were deemed excess property. Here is a summary of the many great features of FileStar in its current form. Read More...

CollectDocs Update from Millennia Group

CollectDocs Update

CollectDocs is our amazing online checklist application but with file attachment and automation to make it a powerful, 21st century tool. Read More...

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Shellshock and Poodle Updates

Wednesday, October 01, 2014

Shellshock

No Millennia Group servers, network appliances, or network connected devices were ever affected by the recently disclosed "Shellshock" bug (CVE-2014-6271). Shellshock affects an open-source scripting language known as Bash that is widely used in many operating systems (Linux, Mac, Unix) and network devices (firewalls, routers). No Millennia devices or equipment currently run or have ever run any version of Bash and are entirely unaffected. For more detailed information about how Shellshock works, see fedoramagazine.org.

POODLE (SSL v3 vulnerability)

Google recently discovered and disclosed "POODLE" (CVE-2014-3566), a vulnerability in an older version of the SSL protocol (SSL 3.0) that could allow secure connections to be decrypted by an attacker. Millennia Group has taken steps to protect its customers from exploitation of this vulnerability by disabling any usage of SSL 3.0 on any of our servers. A more modern and secure protocol (TLS) has always been available and utilized for secure connections to Millennia Group websites, and Millennia Group will continue to support the best available protocols for secure connections to its websites and servers. For more information about POODLE, see googleonlinesecurity.blogspot.com.au.

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