Are you Ready to Make a Decision?

Every important decision comes down to one thing: the quality of the information behind it.  Sometimes we rely on experience. Other times we rely on facts, data, documents, and records that help us understand the situation in front of us. Even experience itself is built on prior facts and context.

Today, many organizations are turning to AI and large language models (LLMs) for guidance. These tools are powerful, but they are not magic. They generate responses based on patterns in their training materials, documents, datasets, and content that may include drafts, duplicates, incomplete records, or unsigned versions.  In other words, AI reflects the quality of the information it learns from.

If your goal is to make better decisions, then the question becomes: Are you feeding your systems the best possible information?

Not all documents are equal

The most reliable decisions come from authoritative information, documents that are complete, validated, and approved. These records should pass through a certification process before they become part of your organization’s system of record.

Auto-classification tools and contract lifecycle management systems can help organize documents, but they do not guarantee that a document is final, approved, or authoritative.

To achieve true authorization, organizations need structured workflows that include:

• Document review and approval steps

• Digital signatures where appropriate

• Validated metadata

• Links to supporting documentation

• Final archiving into a trusted system of record

This process ensures that what enters your system of record is accurate, complete, and defensible. Your system of record should be the foundation for decision-making. It should be the source that employees search, the data other systems reference, and the only information AI models use for training or retrieval.

When AI pulls information from an unstructured corporate file share or unmanaged document repository, the results may reflect confusion rather than clarity. The model cannot distinguish between a draft and a final contract unless you do that work first.

Clean data leads to better insights.

Better insights lead to better decisions.

Think of your information environment as a funnel. At the top is the wide, unorganized collection of files, drafts, duplicates, outdated documents, and incomplete records. At the bottom is the narrow gate to your decision engine: a curated system of record containing only validated, authoritative information.

Organizations that invest in this funnel gain more than just better AI results. They gain:

• More reliable decisions

• Lower AI and storage costs

• Reduced risk

• Greater operational clarity

• Peace of mind

Before asking AI for answers, ask yourself: Do we trust the information behind those answers? If the answer is uncertain, the path forward is clear:

Clean up your data.

Certify your documents.

Build a true system of record.

Only then are you truly ready to make a decision.

Make Better Decisions with Better Data. Talk with imkore Millennia today.