Effective Date: January 1, 2023
This privacy notice discloses the privacy practices for Millennia Group, LLC, our website and our products; FileStar at websites ending with filestar.io and CollectDocs.com (FileStar and CollectDocs collectively are “Service”). This document is used to inform website visitors and Service users regarding our policies with the collection, use, and disclosure of Personal Information, including Personally Identifiable Information (“PII”) and Personal Health Information (“PHI”).
Information Collection, Use, and Sharing
For a better experience or as a necessity of the Service, while using our Service, we may require you to provide us with certain personally identifiable information, including but not limited to your name, mobile phone number, IP address, business name and email address. The information that we collect will be used to provide the Service, contact or identify you. While using our website you may voluntarily provide us with Personal Information via a form on our website.
We only have access to or collect information that you voluntarily give us via email, other direct contact from you or which has been provided to us as part of the Service. We will not sell or rent this information to anyone.
We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your service request.
Credit card information (Credit card information for the subscribing organization is collected using SSL encrypted pages by a third party and is only required when services are purchased. Credit card information is not stored by Millennia Group, LLC.)
We may share personally identifiable information about you to other companies or people when:
- Verification services needed to do credit card checks, etc.
- We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process serviced on our Web site.
- You have violated the Terms of Service of CollectDocs.
Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. Except in the case of FileStar.io users, you can do the following at any time by contacting us via the email address or phone number provided on our website:
- See what data we have about you, if any.
- Change/correct any data we have about you.
- Have us delete any data we have about you.
- Express any concern you have about our use of your data
FileStar users must contact their employer or the business that provided them access to FileStar to request any information on what is stored in FileStar about that user. FileStar is a business to business application and only stores information that our client specifies and submits. We do not and will not share data or files stored in FileStar with anyone other then the client that owns that information or those people or companies that the client specifies are entitled to access to the information.
We may employ third-party companies and individuals due to the following reasons:
- To facilitate our Service;
- To provide the Service on our behalf;
- To perform Service-related services; or
- To assist us in analyzing how our Service is used.
We want to inform our Service users that these third parties may have access to your Personal Information. This may be necessary to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.
We take substantial precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever we collect or obtain sensitive information (such as PII or PHI), that information is encrypted in transit and stored in a secure fashion within our organization or on servers controlled by our organization. All files uploaded to our Service are encrypted at rest and customer supplied data fields are fully encrypted in our database. Our Service is built such that information between the browser and website is encrypted using HTTPS (Hyper Text Transfer Protocol Secure).
While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only Millennia Group, LLC employees who need the information to perform a specific job (e.g. billing or customer service) are granted access to personally identifiable information. The computers/servers on which we store personally identifiable information are kept in a secure environment.
We use “cookies” on this site. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.
Notification of Changes
Other Provisions as Required by Law
Numerous other provisions and/or practices may be required as a result of laws, international treaties, or industry practices. It is up to you to determine what additional practices must be followed and/or what additional disclosures are required.