Workflow Automation Software

Millennia Group Blog

Fear of change is okay, if it only lasts 5 minutes

In a past era processes were set in stone. Assembly lines were created and they ran for three shifts a day year after year. Big mainframes were programmed and some of those programs still run today. Change was slow and methodical for both consumers and businesses.

Today, manufacturers and businesses of all types are struggling to meet the new era’s requirements and challenges including personalization and on-demand. The only way to manage in this environment is to have a workforce and applications that embrace and smooth the way for change – in 5 minutes or less.

Unfortunately most employees, even younger ones, fear change. The fear comes not only from having to learn something new, but also from a break in routine or loss of time. With the crazy busy schedules that most employees have…

Poor Man’s Business Intelligence

During a recent lunch conversation a comment was made about the great benefits of business intelligence (“BI”) – a tool used to connect lots of information dots to generate useful data. However, that was quickly followed by a second comment about the often failed attainment of those benefits. The culprit seems to be bad or incomplete historical data, ie data stuck in documents or inconsistently entered data.

Another discussion at this lunch centered on co-tenancy, a complicated topic that impacts the commercial real estate industry. As an example, a co-tenancy clause could allow one tenant to reduce its rent if another, typically significant, tenant exits the property. The significant tenant is a draw to the property that benefits other tenants. So how do these two topics…

Document Sharing – Why Overcomplicate it?

Courtesy of FlikrDocuments used to be shared by photocopying and FedEx. That progressed to PDF and email, which has been replaced by free file sharing websites. There are also highly secure deal sites available for Wall Street transactions. The reality is that all of these methods are in use because each one meets somebody’s unique need for security, simplicity or both.

In today’s world of massive amounts of information being available and demanded, many times the need is to share hundreds or thousands of documents. To share that quantity of documents is not practical with email or FedEx. Some type of organized, online access is required. But how do you make it both simple and secure?

What a great idea to use an online file storage system. Lots of companies use FTP sites or file sharing…

Workflow Metrics, the Extra Benefit

via FlickrAll of our clients that have implemented our workflow solution have done so to improve their efficiency and profitability. However, it has become very apparent that there are significant added benefits derived from the process metrics reports that are generated. 

A quick definition of process metrics is the number and duration of activities throughout each workflow process, ie. how many completed and how long did it take. Additional measurements are possible depending on other data available within the system, such as completions by region, by person, by amount, etc.

At first glance, gathering the data and measuring the metrics seems like a big brother approach. However, when you look closely, this is a win win situation for the company and the employees and here are a few reasons why:

A win for the…

A Life Lesson – Sharing is Good

A Life Lesson - Sharing is GoodWhat are the needs of your employees to share documents with people outside of your company? They might share documents with customers, business partners, vendors, lawyers, bankers, government agencies and many other outside parties.

Your users want this to be easy – write an email, attach a document or two and hit send. Your executives want to make sure that the process is efficient, but also meets security and confidentiality requirements. The CIO doesn’t want the network to crash or the email system to bog down.

Companies that are using a shared network drive for document management can expect basic sharing to be easy for users (provided they can find the files they are looking for). Users will attach the files to an email, copy the files to a thumb drive or push the files to the cloud. There is generally…