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Millennia Group Blog

Downsizing and De-cluttering

Monday, July 30, 2018

via FlickrIn essence, a good records management policy and effort helps companies continuously downsize and de-clutter.  That is not to say that the company moves to a smaller space or reduces headcount.  In this context it is the systematic process of eliminating information that is no longer legally required or relevant to the business.  This sounds fantastic for every company and every employee doesn’t it?

It sounds great to have less irrelevant information to sift through and maybe clearer lines of site to people in cubicles around you, unless you like to work in a bunker.  New office space configurations and the wave of digitization have reduced the chances of boxes piling up.  But even those pesky digital files need to be purged every once in a while.  So why is it so hard to do?

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Derby Day is coming, place your bets

Tuesday, May 01, 2018

via Flickr - Phil RoederIt’s completely acceptable and a lot of fun each year to take some risks and place some bets when the Kentucky Derby is run.  The riskiness of the horse you choose is usually based on a personal hunch, minimal research or discussions with a spouse, family or friends.  The amount of loss is known up front and may or may not have anything to do with the riskiness of the horse selected.

If only all risk assessment was so easy.  When you look at real life risk assessment as it relates to your company’s information assets, it’s a very complicated issue.  Here are some basic points that should be considered when trying to protect (aka mitigate risk to) your information assets like documents and data.  Avoiding a data breach is a bet that you really want to win.

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From Ethereum to Hadoop via Bitcoin. What?

Friday, July 01, 2016

Millennia Group is all about documents; document scanning, document workflow, document management systems, etc.  That means we are always interested in what is next and the future of the document management industry. 

So it was interesting to see AIIM.org having a conversation about Hadoop (a framework to support distributed data storage and analysis) and also hearing from one of our developers about Ethereum (a distributed computing model for digital currency and digital “smart contracts”).  Both of these models definitely look to the future. 

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Lost Document Cost? – The Search & Wrong Answers

Tuesday, June 21, 2016

via Flickr - Dru KellyWhat is the cost of a lost document?  There are two components to the cost regardless of the document being either lost or just misplaced. 

One component is the potential cost that a decision is made or action taken with incomplete information and there are negative consequences.  For instance, if a contract is lost, one party to the agreement could take advantage of the other party.  This situation might occur even if a replacement document could be obtained, but maybe not in a timely manner.  Therefore, the employee makes a decision based on what they remembered.  We call this the “Oh Sh&#” cost because it usually doesn’t get noticed until it is a surprise, and its usually a bad surprise.

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A Life Lesson - Sharing is Good

Friday, October 30, 2015

A Life Lesson - Sharing is GoodWhat are the needs of your employees to share documents with people outside of your company? They might share documents with customers, business partners, vendors, lawyers, bankers, government agencies and many other outside parties.

Your users want this to be easy – write an email, attach a document or two and hit send. Your executives want to make sure that the process is efficient, but also meets security and confidentiality requirements. The CIO doesn't want the network to crash or the email system to bog down.

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Business Continuity Makes Sense

Thursday, April 16, 2015

Business Continuity Makes SenseHere are some key statements that jumped out at me during a recent presentation that I attended on business continuity planning:  text