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Millennia Group Blog

Downsizing and De-cluttering

Monday, July 30, 2018

via FlickrIn essence, a good records management policy and effort helps companies continuously downsize and de-clutter.  That is not to say that the company moves to a smaller space or reduces headcount.  In this context it is the systematic process of eliminating information that is no longer legally required or relevant to the business.  This sounds fantastic for every company and every employee doesn’t it?

It sounds great to have less irrelevant information to sift through and maybe clearer lines of site to people in cubicles around you, unless you like to work in a bunker.  New office space configurations and the wave of digitization have reduced the chances of boxes piling up.  But even those pesky digital files need to be purged every once in a while.  So why is it so hard to do?

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Are you who you say you are?

Thursday, July 12, 2018

via Flickr -  David Martyn HuntIf you’re a fraudster you can easily obtain a fake driver’s license or passport.  You can create a fake social media profile complete with fake friends.  It’s difficult to confirm the actual identity of someone without a DNA profile or finger print on file with the FBI.  And that is for confirming someone in person much less remotely.

The widespread use of electronic signatures has taken longer than some people expected and that is partially due to the ability to verify the signers.  If we could feel as comfortable with the validity of the electronic signature as we do with a wet signature, electronically signed documents would become the norm.  But electronic signatures come in varying degrees of authenticity so which one do you use?

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