Solutions
Hosted Document Applications
When you begin an imaging initiative, you want to be sure your documents are secure and organized throughout the entire process. You also want to know that when you are done converting your paper files to digital images, your digital files can be easily retrieved and integrated with current enterprise applications.
Millennia Group offers three exclusive web-based tools to help you effectively track and manage your paper and digital documents right from your desktop.
Our Project Portal allows clients to monitor overall project status, to track file shipments and conversion of files to digital form. Our Image Warehouse offers an easy-to-use storage and retrieval solution for digital files. BinderStar is perfect for law firms that are managing all the closing documents for transactions. All of these applications use SSL encryption to protect your valuable data. They also utilize industry-standard Microsoft .NET and SQL Server platforms, which allows files to be integrated with other enterprise applications, too.
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FileStar Image Warehouse
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There are many options when it comes to storing your digital documents. You can store them in an enterprise-wide document management application. Or, you can store them in our FileStar Image Warehouse, a smaller, nimble application that can be tailored for your organization.
FileStar Image Warehouse is a secure, cost-effective option, because it provides the features you need, without the cost or complication of an enterprise-grade system. It provides real flexibility, whether your organization has one user or hundreds of users, one gigabyte of storage or hundreds of gigabytes. It also features an intuitive design that allows users to search by keyword, drop-down menus or text. If your documents are imaged or optimized by Millennia, you can even search by text within a document.
FileStar can be implemented quickly, accepts updates easily, and is fully compatible with other enterprise document applications. We can set up an automated system to convert and send new image files to your warehouse on a scheduled basis (hourly, daily, etc). We can even set up a link from other popular ERP, Accounting, HR, Lease and Contract Management applications.
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Project Portal
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When you are managing an off-site imaging project, it can be a bit unnerving to send important files "out" for imaging. Our Project Portal tool allows you to follow your documents conveniently from any computer. Our system incorporates an innovative tag sheet system—unique barcode identifiers linked to the documents. You can track your files and boxes as they are shipped to off-site locations, monitor job status, check the quality and accuracy of files... even edit data and replace files. In addition, you can use the tool to audit your imaging data, complete with workflow and verification.
When your digital files are complete, we can upload your data to an existing document management application or our own FileStar Image Warehouse. Millennia Group developed the Project Portal tool specifically to help our clients manage their largest, most complicated imaging projects. You won't find this tool anywhere else.
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BinderStar
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If you are spending time preparing your own digital closing binders, there is an easier way. With BinderStar—our secure, web-based binder management tool—you can collect, organize and distribute your closing binder documents far faster and with much less effort.
BinderStar is a proven tool that keeps your entire closing process more organized. Plus, you can create a digital binder in just
three easy steps:
- Build a Table of Contents in BinderStar (with its unique Tab Helper tool)
- Scan and attach your PDF files to the Table of Contents (or attach digitally signed documents, too)
- Download PDF files to your computer to burn CDs
With BinderStar, you will save time and impress your clients.
Once you create a Table of Contents in BinderStar, you can see which documents are still pending. This provides a real advantage to your firm, because it allows you to prioritize necessary tasks. Also, because of BinderStar’s innovative web-based design, you can provide easy visibility to your clients before binders are even finalized. Other benefits:
- Eliminate double entry: Create your Table of Contents directly in BinderStar and then export it directly to your word processing application.
- Reduce wasted time: Create a new binder by copying the Table of Contents from an existing binder.
- Improve search functionality: Search and view documents for all of your old binders—search by attorney,
client matter number, client name, or even by word.
- Enjoy system compatibility: Export all of the documents into virtually any document management system format.
BinderStar is very flexible; it can handle hundreds of attorneys and thousands of binders. It also provides essential security functionality that enables you to restrict access to users in a variety of ways. For example, allow users to view files by client, by matter, or even by department.
BinderStar’s pricing is also simple.
We understand how important it is to manage costs, especially when you need to provide detailed billing to clients. For your convenience, we offer an easy pricing structure you can incorporate into your billing processes.