Millennia Group Newsletter - Fall 2010

We are excited to announce that Millennia Group is beginning its 15th year in business. We started out with a modest goal to improve paper overflow and document management processes for our clients, and we are pleased by how well business has gone. We want to thank you for your business and referrals, and hope you will continue to call on us whenever you need assistance with your document management.

In this short newsletter, we would like to take a few minutes to reacquaint you with Millennia Group and to share some fun facts from the past 14 years.

Topics

1. Recent Projects
2. Who is Millennia Group?
3. Fun Facts

Recent Projects:
No matter the size of a project, we approach each job the same way. We begin by learning our client's document management needs, and then we design thoughtful solutions to improve efficiency and productivity. Recently, Millennia Group...

• Imaged 1 Million+ pages of medical claims case documents on behalf of the federal government.
• Scanned 30,000 pages of building plans, organized and pushed them to the web for a national commercial real estate owner.
• Converted two commercial real estate owners to FileStar, while helping them move away from shared network drives and multiple silos of company documents.
• Converted thousands of employee files to digital image for two large national companies.
• Set up FileStar as an online document war room for a multi-asset transaction. Now, 25 users are successfully using FileStar with no calls to the help desk it's that easy to use.

Who is Millennia Group?
Millennia Group offers a variety of services and solutions to our clients. From basic scanning to complete document management solutions, we are able to provide services to enhance each client's existing processes.

Document Imaging Services:
Is your company trying to do more with less? If you have paper documents that contain critical financial and operational information, and those documents need to be shared internally and externally, you need to think about converting the documents to digital image. Millennia can help you to cost-effectively scan and organize documents and then make those documents searchable, so one person can do what four used to do.

From loan documents, employee files, building plans, contracts and lease files to insurance records, claims files and equipment manuals, Millennia can convert your documents to PDF or Tiff format for FileStar or other document management applications. Whether your documents are on-site or off-site, messy or clean, we can create searchable archives that your users will love. In fact, they will wonder how they ever managed before.

Hosted Document Management:
If your company has files in SharePoint, on a shared network drive, on users' local computers, or on a hosted transaction web site, you need FileStar and Millennia Professional Services. Your users do not have time to search around multiple directories or web sites for the documents they need. They also do not want to spend time guessing which versions of files are the most current. With FileStar, you can consolidate all of those separate silos of documents into one, easy-to-use, highly organized place. FileStar is also web-accessible, so you can get the information you need from anywhere with an Internet connection.

You can customize and integrate FileStar to suit your needs perfectly. Use custom reports to send reminders of expiring contracts. Create audit checklists for work processes with required documents. Use the digital signature plug-in for completely paperless workflows. The possibilities are endless.

Consulting Services:
Do you have a project in mind, but need expert help to ensure you have a solid plan? Have you recently inherited a document management system via merger or acquisition and need help converting and normalizing all the data into your existing document management system? Do you have some resources but not all of the resources you need for your project? These are all good reasons to call Millennia Group's experienced consultants.

Our senior consultants have more than 10 years' experience in the document management industry with document imaging, electronic document management systems and records management. We can assist you with project planning, system optimization, retention schedules, data conversions and more. Give us a call and we will make sure you have a smooth and successful project.

Fun Facts:
Here are some fun achievements and interesting facts from our first 14 years in business:

1. We have not had a single employee get sucked into one of our high-speed scanners (120 pages per minute).
2. We have traveled to 25 different states to perform our services and it's unanimous, Tennessee has the best barbeque.
3. Hands down, our two favorite on-site projects were in Hawaii (sorry to our clients in the other states).
4. The project with the most paper cuts? Wal-Mart, since we handled close to 6.7 million pages. Thankfully, they sent us a few boxes of band-aids.
5. Millennia Group believes in a physically fit workforce. That is how we were able to carry 918 banker's boxes with 2 million pages of investment records down two long flights of stairs for one client. The best part was that we did not have to carry them back up when we finished scanning them.
6. In 2003, Millennia began hosting our breakthrough document management system, now called FileStar. Seven years later, we have nearly 2,000 satisfied users though many still call the system "Millennia". As long as you find the documents you need, you can call it what you want.
7. We still have the very first scanner we ever owned, although it is not in production. Fourteen years ago, it could scan 20 pages per minute which was 19 more pages than we needed.

For more information about how you can improve your document imaging and management processes, call Mike Cipriano at 630-279-0577 x 122 or send an email to info@mgdocs.com. You can also visit us on the web at mgdocs.com.